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26.03.2020, 15:28

The Value of the Smart Workspace

Workspace Management, EMEA, Smart Facilities
Carl Standertskjold, Corporate Segment Marketing Manager for Sony Professional Solutions Europe, explains rising demand for smart workspaces.


With flexible working, remote working and global expansion, the evolution of working styles means business environments have had to keep pace. The demand for a smart workspace has skyrocketed and many businesses have incorporated IP technology and automation to facilitate this transition.

 

Smart offices can facilitate creative and easy to navigate workspaces; with a central control system and automated processes, it is possible to transform the overall efficiency and productivity in the workplace. However, digital transformation can be a waste of time and money if not embarked upon with clear focuses and from the right perspectives. Taking time to consider the real purpose for embarking on the upgrade of your office environment is integral to building the right space, with the right solutions, for you and your team. Here are some of the key benefits derived from smart workspace solutions.


Future-proofing to meet the demands of evolving workplace behaviours

The consideration of the world of tomorrow, as well as the ‘right-now’, can pay dividends. Working behaviour has evolved over time and will continue to do so; future-proofing to meet evolving workplace behaviours needs to be front of mind for businesses when developing the strategy for digital transformation. With the rise of connected devices, such as projectors and displays, the control of the workspace is more important than ever. With the rise of remote working combined with international expansion, effective communication is also key to the daily operation of any workplace. In both the corporate and education environment, automation plays a vital role in future-proofing for the next generation of workers and students. Organisations must equip their workplace for those digital natives who demand a more seamless experience and will make up a larger percentage of the future workforce.


Increasing visibility and centralised control

From room bookings to digital signage content scheduling, workplace management systems - such as TEOS by Sony - create seamless integration across the organisation. This allows for more visibility over the entire smart workspace ecosystem, as well as centralised control over all connected devices, content and spaces.


Enabling swift and consistent communication

In periods of transition, centralised control of devices and content will allow management to keep visual communication consistent throughout the organisation, for example by ensuring branding is relevant and up to date. Likewise, connected devices alleviate pressure from management when urgent messages need to be communicated, as the smart office is equipped to respond to fast-paced workplace issues that may demand rapid action and attention. For example, in emergency evacuation situations, digital displays can automatically show valuable information such as visual warnings or exit routes.


Facilitating collaboration and productivity

No matter the size of your corporate environment, understanding how your office is used is key to creating a smarter environment. Stakeholders should consider the varying work behaviours and schedules of its employees. As employees become more efficient with day-to-day work, the overall business output will benefit. The success of a modern workplace is dependent on removing what appear as simple barriers such as “where do I go to find X?” and “how do I share my screen?”. This will create a more seamless experience for everyone, creating a space which encourages both open conversations and collaboration.


Helping the planet and your bottom line

As businesses’ needs for AV technology has continued to grow, new innovations are simultaneously able to offer greater efficiencies and clever features to reduce environmental footprints. These can enable businesses to balance the use of cutting-edge tech with the need to reach sustainability targets. One of the most straightforward ways in which businesses can judge the impact of technology on their sustainability targets is through its energy consumption. Premium solutions are likely to have greater energy efficiency than cheaper alternatives. As such, not only do they provide a greener option for business, they often also provide huge operational savings and a much lower total cost of ownership, once life-time energy use is taken into account.

 

Additionally, beyond the hardware itself, new data-gathering tools and automated features are available to ensure the optimisation of every aspect of a system’s use. Data capture is a key feature of total workplace management solutions (powerful software which controls connected devices and underpins facilities management, from room booking to the content shown on digital signage). Data can be captured by these tools and automatically reported in a cohesive way, showing information such as the total on-time for each device, which can inform facilities managers, and allow them to make more sustainable choices both in future technology investment and new technology uses.

Personalising experiences for users through automated services

Stakeholders can create personalised experiences by streamlining their daily work activities with automation. For instance, sensors can detect when someone enters a meeting room, automatically booking it for them and reducing the risk of diary clashes. Automated meeting and conference scenarios such as these are becoming an increasing focus for large enterprises looking to optimise time-intensive daily work processes. From optimising space with smart room booking systems to automated alerts about meeting agendas, air quality levels or the weather: the range of abilities automation and sensor technologies offers is growing. Decision-makers must consider each of these, alongside the context of how they can be used, to optimise day-to-day workflows.

 

To conclude, a smart workspace holds great value for all stakeholders involved - from facilities managers to employees and visitors. Through the integration of hardware, software, networks, sensors, and physical spaces, a workplace can be transformed into an office that works for the employees rather than against them. Connectivity is at the core of any modern workplace. And the demand for a smarter, more technologically integrated work environment is driven by the search for increased efficiency and productivity. Workplace management systems such as TEOS by Sony allow organisations to transition to a smart workspace with ease, preparing them for a more seamless and satisfying future of work.

 

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