Property Management Officer, P3
Job Code Title: PROPERTY MANAGEMENT OFFICER
Department/Office: Department of Management Strategy, Policy and Compliance Office of Programme Planning, Finance and Budget
Duty Station: NEW YORK
Posting Period: 20 March 2019 - 03 May 2019
Job Opening Number: 19-Property and Asset Management-DMSPC OPPFB-110964-R-New York (R)
Staffing Exercise N/A
Org. Setting and Reporting
This position is located in the Property Management Unit (PMU), Global Asset Management Policy Service (GAMPS) of the Field Operations Finance Division (FOFD) within the Office of Programme Planning, Finance and Budget (OPPFB) in the Department of Management Strategy, Policy and Compliance (DMSPC) in New York.
The Global Asset Management Policy Service, FOFD provides strategic guidance with respect to global property management and real estate services, including oversight of major construction projects and long-term capital planning as reflected in the strategic capital review. It provides expert advice and guidance on property management and reviews financial data for compliance with IPSAS and the property management framework. The Service is further responsible for operationalizing a property management system that is fully compliant with IPSAS, the Financial Regulations and Rules, as well as the Delegation of Authority for property management.
The objective of the Property Management Unit is to enable effective and efficient management of United Nations property, to promulgate and continuously enhance the performance management framework, to provide global oversight through performance monitoring and reporting, to guide entities for improving data quality on assets and achieve IPSAS-compliant recording and reporting on Property, Plant and Equipment (PP&E) and Inventory.
Under the overall supervision of Chief of Global Asset Management Policy Service, the incumbent reports to the Chief of Unit, Property Management.
The incumbent is responsible for:
•Provide advice to the Chief of Unit and client entities on matters relating to the policy and procedures governing the management of the United Nations Property during its life cycle, from Goods Receipt through disposal. Assist with the timely monitoring of the integrity of the United Nations property records in all Secretariat entities, including, master data management, inventory accuracy and data reliability.
•As a subject matter expert of ERP projects, provide advice on end-user requirements to the developers of the asset management and inventory control system. Assist with the coordination of reporting to the legislative bodies on matters relating to property management records, particularly financial reporting on assets under IPSAS and responses to queries from oversight bodies.
•Assist with the analysis and monitoring of the effectiveness and execution of asset control procedures in the client entities to ensure compliance with the Financial Regulations and Rules of the United Nations, with the Delegation of Authority for property management and accountability, the applicable manuals and relevant directives and guidelines. Identify and recommend solutions to problematic areas of the asset control process.
•Assist with tasks relating to property management staffing including in client entities, drafting vacancy announcements. Contribute to the proper execution of functions carried out within the Unit and assist with development of work plans and supervision of support staff, as required. Contribute to the overall functioning of the Unit.
•Provide expert advice on operationalization and stabilization of materials management business processes in Umoja environment. Collaborate with the Umoja Project teams regarding the redesign and adoption of new business processes for property management and the implementation of common approach for property management and its financial reporting reflecting the integration of processes in Umoja;
•Support the development and review process of the Property Management Manual and other policy documents, coordinate with client entities, consolidate comments and recommendations, collaborate with Department of Operational Support (DOS) to ensure that business processes and requirements are incorporated;
•Perform other duties as required.
• PROFESSIONALISM: Ability to apply analytical skills in a wide range of statistics on property management and formulate proposals for corrective actions; Conceptual analytical capacity and proven business process management and project development skills; Knowledge of the UN Financial Regulations and Rules; Demonstrated experience in property management performance monitoring and reporting; Demonstrated expertise in IPSAS financial reporting on Property, Plant and Equipment (PP&E) and Inventory; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Advanced university degree (master’s degree or equivalent degree) in public or business administration, supply chain management, logistics or other relevant field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certification in PRINCE2 or other project management methodologies is desirable. Certification in fixed assets management is desirable.
A minimum of 5 years of progressively responsible experience in the field of materials management related support services, logistics, supply chain management or related area is required. Experience in property management performance monitoring and reporting is required. Experience in property management in field operations is desirable. Experience in development and implementation of ERP asset and inventory management solutions is desirable. Experience in IPSAS accounting is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff.
Female candidates are strongly encouraged to apply for this position.
This post is financed by the Support Account for Peacekeeping Operations. This position is funded for a finite period of one year. Extension of appointment will be subject to budgetary approval.
Staff members appointed to the current position are required to submit a financial disclosure statement upon assignment or appointment and annually thereafter.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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